Frequently Asked Questions

Find answers to common questions about Seargent Payroll and Kenyan statutory deductions.

Payroll

How can I automate payroll processing in Kenya?
Payroll can be automated using online payroll software that calculates salaries, deductions, and payslips automatically.
How does Seargent Payroll automate payroll?
Seargent Payroll automates salary calculations, statutory deductions, and payslip generation to reduce manual work and errors.
Can payroll automation reduce errors?
Yes. Automated payroll systems significantly reduce calculation and compliance errors compared to manual processing.

Statutory Deductions

What is SHIF?
SHIF is a mandatory health insurance contribution deducted from employee salaries in Kenya.
How are SHIF contributions calculated?
SHIF contributions are calculated based on government-approved income bands.
Does Seargent Payroll calculate SHIF automatically?
Yes. SHIF deductions are automatically calculated based on current statutory rules & employee type.
How does Seargent Payroll calculate NSSF?
The system applies Tier I and Tier II NSSF contribution rules.
What deductions apply to a secondary employee?
Secondary employees are subject to a 1.5% housing levy and 35% PAYE. SHIF is optional and can be enabled or disabled from the employee details page.

Employee Portal

What are the required components of a legal payslip in Kenya?
A compliant payslip must include gross pay, PAYE, SHIF, NSSF, and net pay.
Can employees access payslips online?
Yes. Employees can securely access digital payslips online.
Does Seargent Payroll support leave management?
Yes. The platform includes integrated leave management.

General

Can I manage payroll for multiple companies under one account?
Yes. Seargent Payroll supports multiple organisations under one account.
Can I switch between organisations easily?
Yes. Organisations can be managed and accessed from one central dashboard.

Reports

Can payroll reports be generated for audits and compliance?
Yes. Payroll, PAYE, SHIF, and NSSF reports can be generated anytime.
Can payroll history be accessed later?
Yes. Payroll records are stored securely and can be accessed when needed.

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